General Rules and Regulations

Persons desiring to become exhibitors at the Morgan County Fair, whether for competition or not, should carefully read the following Rules and Regulations, which if strictly observed, will alleviate any annoyance either to the officers of the Fair or to exhibitors. Please refer to departments for specific rules and regulations.

All entries must be made in strict compliance with the Premium List in accordance with which all premiums will be awarded. Exhibitors should, therefore, be particular to their articles entered in the classes in which they properly belong.

If any exhibitor has made, or caused to be made, a false statement in regard to any animal or article entered, or if any exhibitor shall attempt to interfere with or influence any judge in the awarding of premiums, such exhibitor shall be excluded from competition, and any premium awarded shall be forfeited.

No animals or articles can be entered in more than one class, or take more than one premium, unless specified for in the catalog. When there is no competition in a class, premiums will be given at the discretion of the judge.

The Fair reserves the right to interpret all rules and regulations and resolve any situation which may arise and is not restricted by lack of or omission of a specific rule or regulation. Every attempt is made for the safekeeping and well being of the exhibit; however the Fair does not assume any liability regarding damages.

There will be no refund of entry fees for entries not brought to the fairgrounds.

Every article and animal upon the Fairgrounds shall be under the control of the Fair Association during the 2007 Fair and while every precaution will be taken for the safekeeping of the exhibits, the Fair Association will in no case be responsible for any loss or damage that may occur.

The Fair Association reserves the right to cancel any event, contest, or race without notice, prior to the actual holding of the event. The Fair Assocation will return of any entry fee.

The Fair Association defers to its Board of Directors the final and absolute right to interpret these rules and regulations and arbitrarily settle and determine all matters in regard thereto and to add or to amend them, as they may be deemed advisable.

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Exhibits

All proper care will be taken of animals and articles on exhibition, but the Fair will not be responsible for loss or damage by fire, accident, or irregular entry.

The terms for all commercial exhibits are cash in advance. Space for commercial and non-profit exhibits will be assigned by the Site Committee.

Exhibit Registration

Registration of entries (all departments, including youth organizations) should be completed no later than Monday, July 30, 2007 and can be mailed, e-mailed, or delivered in person to the Morgan County Extension Office. The cost is $2.00 per entry per class (no fee for 4-H, FFA, Girl & Boy Scout exhibits) and there is no limit on the total number of entries. Anyone exhibiting more than 10 entries will be charged the maximum total entry fee of $20.00.

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Late Registration

Late entry registrations will be accepted after Monday, July 30, 2007, but will be charged $3 per entry per class. Anyone exhibiting more than 10 entries will be charged the maximum total entry fee of $30. Late entry registrations will be accepted at the Fair on Friday, August 3, 2007, from 9:00 a.m. to 12:00 noon at a cost of $3 per entry.

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Entry Check-In

All entries (except animal/livestock), whether pre-registered or not, can be checked in on Thursday, August 3, 2007, from 4:00 p.m-7:00 p.m. and on Friday, August 3, 2007 from 9:00 a.m. to 12:00 noon at Berkeley Springs High School. No entries will be accepted after 6:00 p.m. - no exceptions. Judging will begin at 1:00p.m. on Friday, August 4.

All entries whether open class, youth class, or organization (4-H/FFA, Girl/Boy Scouts) must be the bona fide products of their own work or organization during the current year. All open class exhibitors must pay an entry fee and be a resident of Morgan County.

Cash awards for open class exhibits will be paid if four or more entries are exhibited in a class. Premiums for eligible classes will be:

First        $4
Second  $3
Third       $1

Each exhibitor shalll be limited to one entry per class except where otherwise specified. Gender shall be no bar to competition in any class listed in the catalog.

All premiums will be paid in in cash by the Fair to the persons entitled to receive them. Any discrepancies with premiums must be brought to the attention of the Fair Board within 30 days from date of issuance.

Exhibits may be removed from the Fair between the hours of 5:00 - 8:00 p.m. on Sunday, August 5, 2007. No exhibit will be allowed to be removed before these times. All exhibits must be removed by 8:00 p.m. on Sunday, August 5. Any entries left will become the property of the Fair.

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Livestock Exhibits

All livestock entries can be checked in from 8:00 - 9:00 a.m. on Saturday, August 4, 2007. Animals will be exhibited only, no judging competitiion. All animals must be owned by the exhibitor. All animals must have a health certificate from an accredited veterinarian within 30 days of the Fair. All animals will be inspected before checked into the Fair. Any animal that does not pass inspection will be sent home.

All exhibitors will be responsible for the care of their animals while at the Fair. Hay, grain, water, and anything that the animal needs during its stay is the responsibility of the owner. The owner must provide straw, shavings for the animal's pen, as well as water and feed buckets.

All exhibitors will be responsible for the care and up keep of their pens throughout the Fair.

All exhibitors must bring a completed poster of their animal on exhibit to decorate the outside of the stall or pen. The poster is to be about the type of animal and informative information about the animal that the public would like to know.

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